Canadian Employment Reference Letter for Permanent Residence

Are you making an application for permanent residence in Canada using the Express Entry Program, the Atlantic Immigration Pilot Program, or perhaps any other Provincial Nominee Program? If true, you may be asked to present evidence of your present or past employment skills.

The applicant is required to present a letter to IRCC (Immigration, Refugee, and Citizenship Canada) when the applicant is making an application for Permanent Residence in Canada. The candidate must provide a letter from the institution with every detail.

This letter is described as an Employment Reference Letter. This article offered a summary of the way Immigration, Refugee, and Citizenship Canada anticipates the letter to be and the things one can do if their firm is not willing to provide this letter.

How to Develop a Credible Employment Reference Letter

While making an application for permanent residence in Canada, Immigration, Refugee and Citizenship Canada anticipates the letter to be in an accurate format, consisting of the following points:

• Letterhead of the firm: The letter must be printed on the firm’s letterhead, consisting of the firm’s address details.
• Contact details: This must include the firm’s email address, telephone number, and complete address.
• Supervisor’s information: The letter must mention the applicant’s supervisor’s data, which concerns his name, identification, and signature. The Human Resources (HR) manager can offer this information if the supervisor is unavailable.
• Applicant’s data: It is compulsory to list the applicant’s name, employment title, responsibilities, employment beginning date and end date if relevant, complete working hours every week, income, and extra services obtained yearly from the firm.
• Firm’s stamp: Based on IRCC’s policy, having the firm’s stamp is unimportant.
• Responsibilities and obligations: The critical aspect of the Employment Reference Letter is to comment on the particular responsibilities and obligations of the candidate. 

Obtaining the Employment Reference Letter From the Firm

With an open mind, Immigration, Refugee, and Citizenship Canada regard specific scenarios linked to the Employment Reference Letter for permanent residence application letter in Canada:

• Optional documents: If the applicant neglects to offer the Employment Reference Letter as per Immigration, Refugee, and Citizenship Canada’s policy, they can submit other applicable documents and an Explanation Letter illustrating why they could not offer the letter.
• Communication with the Human Resource Manager: If the Human Resource Manager declines to offer the letter, the applicant can discuss the issue with their reporting manager.
• Evidence of denial: Keeping proof of communication with Human Resources is essential. If the Human Resource manager fails to offer the letter, the applicant can use the email as evidence.
• Note from Reporting Manager: If Human Resources declines to offer the letter, the applicant can demand their reporting manager to attach his signature on the Employment Reference Letter in place of the firm, even without using the firm’s letterhead.
• Notarized signature: The applicant is required to attach a copy of the firm card and include a notarized signature.
• Extra documents: When the manager is done signing the letter, the applicant is required to attach duplicate copies of applicable documents, which include employment contracts, employment letters, income certificates, payslips, letters of promotion, and more.

Remember that the objective is to thoroughly summarize the applicant’s position and donations to the firm. These details assist IRCC in evaluating the applicant’s usefulness for permanent residence in Canada.

How to Make Use of NOC to Draft the Employment Reference Letter

It is essential to discover the National Occupational Classification code. Each of these codes cites the list of duties and obligations. The applicant must search for the appropriate NOC code that suits their absolute employment obligations and responsibilities.

It is one of the most critical aspects of your relocation procedure. If you experience problems discovering the accurate NOC code for your job, consult a certified Canadian Immigration Consultant. The applicant must complete most of the employment responsibilities listed in the NOC code.

• The applicant is required to write his responsibilities by obtaining motivation from the NOC code illustration.
• One must use the same arrangement of job duties and the same number of job responsibilities as listed in the NOC code illustration.
• It is recommended that an individual attach two or more tasks that are not listed in the NOC code illustration.

Note: Do not copy and paste the NOC code page’s responsibilities into your Employment Reference Letter.

Immigration, Refugee, and Citizenship Canada will get to understand the trustworthiness and truthfulness of your letter. Based on the same, additional examination might take time, prolong the application procedures time, and may end in denying the letter of reference.

Below is a sample of the Employment Reference Letter to make the procedures simpler for you:

Sample of Employment Reference Letter

(maybe the firm’s letterhead citing the firm’s email address, exact location address, and phone number OR the manager’s name and contact details, which comprises of the name, designation, firm’s organization’s email contact, location address, and phone number)

Subject: REFERENCE LETTER – EMPLOYMENT AT (ORGANIZATION’S NAME)

(CITY)

(DATE)

To whom it may concern,

I, (name of the manager), at this moment, certify, as the direct Manager of (Applicant’s Name), that (He or She) has been recruited by (Firm’s Name) since (Recruitment Date) as a (Job Title), and works (part-time or full-time) for (number of working hours weekly), and is still working at (Firm’s name) under my supervision (if citing about the past job, make use of the past tense and put the last date of the job). (Applicant’s Name) Yearly earnings are (list the salary in local currency) and obtain benefits, which includes (list the benefits received).

The duties and obligations of (applicant’s name) as a (Job title) are as listed below:

1. (Duty/Obligation)
2. (Duty/Obligation)
3. (Duty/Obligation)
4. (Duty/Obligation)
5. (Duty/Obligation)

In situations where the manager does not cite some IRCC-needed data, you can, for instance, attach (not having the applicable authority, I cannot attest to the salary of (applicant’s name), nor make use of the letterhead of (Firm’s name) for this letter.

Hoping to meet your expectations,

(Manager Title)

Manager Name

Since the Employment Reference Letter is an essential aspect of proving the accurate NOC code for your career and, thus, the grounds of your immigration process in Canada, it is right to consult a certified Canadian Immigration consultant if you desire to make it right the first trial without any harmful effect on your request.